FlecBase Docs

How to use Standard Documents library

Build your Standard Documents library.

  1. Open Admin Portal → Workspace → Standard Documents.
    Standard Documents library — scope + record-type filters
    Standard Documents library — scope + record-type filters email-standard-documents_list.png
  2. Click New. Enter a clear name (this is what operators see in the picker) and an optional one-line description.
  3. Upload the file. PDFs, Word docs, images — up to 50 MB. The upload lands on S3 and a CRM files row is created; this library entry points at it.
    Editing a standard document — upload, scope, group, record type
    Editing a standard document — upload, scope, group, record type email-standard-documents_edit.png
  4. Pick the scope. Tenant-wide for "every operator can pick this"; Group only + a User Group for "only members of that group see this". Group-only is useful for team-specific letterheads or signed-off contract drafts the wider team shouldn't touch.
  5. (Optional) Lock to a record type. Set Record type to scope the doc to one entity. Terms & Conditions → Order; Induction Pack → Placement. Leave blank for universal availability.
  6. Sort + Active. Lower sort numbers appear higher in the picker. Inactive docs are hidden but stay in the audit chain for past sends.
  7. Replace a doc on the fly. Re-open any entry and upload a new file. The library entry re-points at the new file_id; older comm_log rows still reference the prior file (audit chain stays exact).
Standard Documents library — how to use
Standard Documents library — how to use email-standard-documents_2.png

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